QuickBooks Online is a powerful tool on its own—but did you know it can do even more when you connect it with other apps? From payroll and time tracking to inventory, receipts, and CRM tools, QuickBooks integrates with hundreds of apps to make running your business smoother and more efficient.
In this post, we’ll show you how to find and add apps to QuickBooks, highlight popular categories, and share tips on choosing the right ones for your business.
Why Add Apps to QuickBooks?
Connecting the right apps to QuickBooks can help you:
– Save time by automating data entry and syncing records
– Reduce errors and improve accuracy
– Get more insights through custom reporting and dashboards
– Manage tasks like invoicing, payments, payroll, and inventory all in one place
Instead of jumping between systems or manually transferring data, integrated apps keep everything in sync.
How to Browse and Add Apps in QuickBooks
QuickBooks makes it easy to search for apps directly from within your account:
1. In QuickBooks Online, click the Apps tab in the left-hand navigation pane.
2. Browse featured or recommended apps—or use the search bar to find specific ones by name or function.
3. Click an app to view more details, user reviews, and pricing.
4. Click Get app now or Connect to begin setup.
5. Follow the prompts to authorize and connect the app to your QuickBooks account.
Tip: Many apps offer free trials so you can test them out before committing.
Popular App Categories for Small Businesses
E-commerce Integration
– Sync online sales platforms directly with QuickBooks.
– Popular choices: Shopify, Amazon by Webgility, BigCommerce.
Payment Processing Platforms
– Connect and download payment transactions for easier categorization and reconciliation.
– Popular choices: PayPal, Square, Stripe (via third-party apps such as Synder or Acodei for Stripe integration).
Inventory Management
– Track stock levels, manage vendors, and sync product info.
– Popular choices: SOS Inventory, DEAR Systems, Zoho Inventory.
Expense Tracking & Receipts
– Automate expense reports and capture receipts on the go.
– Popular choices: Expensify, Dext, Hubdoc.
Time Tracking & Payroll
– Track employee hours and run payroll with ease.
– Popular choices: TSheets by QuickBooks, Gusto, ADP.
Customer Relationship Management (CRM)
– Keep track of leads, customers, and communications.
– Popular choices: HubSpot, Method CRM, Insightly.
Tips for Choosing the Right App
– Start with your pain points: What tasks take the most time or cause the most errors?
– Read reviews: Look for feedback from businesses like yours.
– Confirm integration quality: Check if the app offers two-way sync, automatic updates, or real-time data flow.
– Avoid app overload: Only connect apps that add clear value to your workflow.
– Test one app at a time: Introduce tools gradually to avoid overwhelm.
Final Thoughts
The right apps can take your QuickBooks experience from good to great. Whether you’re managing a growing team, running an online store, or handling your own finances, integrated tools can save you time, improve accuracy, and help your business grow smarter.
In the next post, we’ll continue simplifying your bookkeeping by covering more advanced time-saving features built into QuickBooks Online.
Please Note:
QuickBooks Online has different versions (e.g., Simple Start, Essentials, Plus, Accountant). Some features or menu labels may vary slightly depending on your subscription level.
QuickBooks Online is regularly updated by Intuit. Features, menu labels, and workflows described in this post may change over time. Always refer to the latest guidance within your QuickBooks account or consult a professional for current information.
If you require additional assistance with QuickBooks, please feel free to contact us.